Purpose:The Executive Director (ED) is responsible for leading the businessoperations and activities to fulfill organizational goals, setting strategic direction and providing overall decision-making in collaboration with the Board of Directors.
Reports to:President and Board of Directors (BOD)
Primary Duties and Responsibilities:
Participate with the BOD in developing a vision and strategic plan to guide the College.
Identify, assess, and inform the BOD of internal and external issues that affect the College.
Act as a professional advisor to the BOD on all aspects of the College’s activities.
Foster effective teamwork between the BOD, ED and staff in an effort to foster a culture of trust and transparency.
In addition to acting as a non-voting member of the BOD, act as one of the spokesperson for the College.
Conduct official correspondence on behalf of the BOD and jointing with the BOD, as appropriate.
Represent the College at activities that enhance the College’s profile.
Operational planning and management
Develop an operational plan, which incorporates goals and objectives that work toward the strategic direction of the College.
Ensure the operation of the College meets the expectations of its members, BOD and staff.
Run the day-to-day operations of the College in an efficient and effective manner.
Draft policies for approval of the BOD and prepare procedures to implement College policies, review existing policies on an annual basis and recommend changes to the BOD, as appropriate.
Ensure that personnel, members and volunteers are securely stored and privacy/confidentiality is maintained.
Provide support to the BOD by preparing meeting agendas and supporting materials.
Program planning and management
Supervise the planning, implementation and evaluation of the College’s programs, services and special projects.
Ensure that the programs and services offered by the College meet its mission and reflect the priorities of the members and BOD.
Monitor the day-to-day delivery of the program and services of the College to maintain the priority of the College to maintain or improve quality.
Human resources planning and management
Determine staffing requirements for improved operational management and program delivery.
Manage the implementation of human resource policies, procedures and practices; including the development of position descriptions for all staff.
Establish a positive, supportive, healthy and safe work environment in accordance with all appropriate state and federal work force legislation and regulations.
Recruit, interview and select staff that has the appropriate qualifications, technical skills and personal abilities to assist in furthering the College’s mission.
Ensure that all staff receives appropriate orientation to the organization and their specific position.
Implement performance management process for all staff, which includes monitoring performance of staff on an on-going basis and conducting an annual performance review.
Coach, mentor and provide education opportunities to staff as appropriate to improve performance.
Discipline staff, as necessary, using appropriate techniques and documentation; release staff when necessary with notification provided to the BOD and utilizing appropriate and legally defensible procedures.
Financial planning and management
Collaborate with the Finance Committee, Committee Chairs and staff to prepare a comprehensive and fiscally responsible budget.
Administer the funds of the College according to the approved budget and monitor the monthly cash flow of the College within the authority delegated by the BOD.
Work with the BOD to secure adequate funding for the operation of the organization.
Provide the Finance Committee and BOD with regular, comprehensive reports on revenue and expenditures of the College.
Understand national legislation with regards to best practices as it relates to taxation and accounting to ensure the College remains compliant.
Ensure that sound bookkeeping, accounting procedures and audit preparation are followed with the assistance and oversight of an accountant/financial manager.
Communicate regularly with members to keep them informed of the work of the College.
Identify changes in the membership, healthcare industry and volunteer organization culture that will affect the College.
Establish good relationships with other organizations to develop and maintain collaborative relationships, including other osteopathic organizations, legislative individuals or groups that will help achieve the College’s mission.
Identify and evaluate risks to the College’s people (members, staff, management and volunteer leaders), property, finances, goodwill and image and implement measures to control risk.
Ensure the BOD and the organization carry appropriate insurance coverage.
Ensure the BOD and staff understand the terms, conditions and limitations of the insurance indemnification.
Undergraduate degree in a field related to position
Advanced degree or certification preferred (MBA, CAE, etc)
A minimum of five (5) years of experience in progressive management, non-profit organization administration or association management
Previous experience as a CEO, executive director or an equivalent leadership position
Knowledge of leadership and management principles as they relate to non-profit, volunteer organizations
Demonstrated ability to work with active Board of Directors, committees and other organizational teams in a humble and collegial manner
Communication skills including, but not limited, to news media interactions and organizational spokesperson
Understanding of budgetary/financial issues and development/implementation of a strategic plan
Awareness of the political, legislative and regulatory processes that are affecting health care, emergency medicine and non-profits (ie. Employment standards, taxation, insurance)
Resides in or near Chicago, Illinois for access to Headquarters or willing to travel/re-locate
About American College of Osteopathic Emergency Physicians
The American College of Osteopathic Emergency Physicians (ACOEP) is a professional organization of emergency medicine professionals that includes physicians, nurse practitioners, physician assistants, residents and students. Headquarters are in Chicago, Illinois, with a staff of eight (8) and a membership of approximately 5,000.
ACOEP’s mission is to provide personal and professional support to our emergency community, empowering members to provide outstanding care for themselves and their patients while successfully navigating the evolving practice of medicine