Performs advanced administrative duties to support the CEO. Provides project management for the organization's most senior leaders, including the Board of Directors, Nominating Committee, Governance Committee, Past Presidents/Chairs and College of Fellows.
Board of Directors and Executive Committee
Serve as the primary staff support person for the Board of Directors and Executive Committee, providing administrative support, policy guidance, event management and assistance with website, elections and other community activities.
Assist the CEO in planning and coordinating Board/Executive Committee meetings and conference calls. Prepare agendas and meeting announcements; work with hotel event planners for out of town meetings; arrange dinners, catering; assist board members with travel arrangements and processing of expenses.
Assist the Chair in appointing volunteer committee leaders. Prepare welcome letters and thank you letters on behalf of the Chair. Select volunteer leader thank you gifts at the end of the year.
Attend Board meetings and assist Board secretary with Board minutes. Following the meeting, distributes meeting minutes within appropriate time frame and post the meeting minutes.
Prepare annual budget and manage overall board expenses.
Assist CEO with the on-boarding of Chair-elect
Provide project management and administrative support to the Nominating Committee and participate with the in-person meeting by conducting the business tasks. Become familiar with policies, procedures, and schedule; set annual calendar; manage related documentation, including email notifications, web posts, and policies and procedures; review submissions for factual accuracy and compliance with guidelines, prepare and manage annual budget.
Function as the staff liaison to the Governance Committee and in all meetings. Become familiar with policies, procedures, and schedule. Traffic all amendments to Society bylaws and Polices & Procedures (P&P’s) to the Committee as well as Chapter bylaw updates. Coordinate any/all interactions between the Committee and outside legal counsel. Set annual calendar; manage related documentation, including email notifications, web posts, and policies and procedures; review submissions for factual accuracy and compliance with guidelines, maintain current files of all approved documents; prepare and manage annual budget.
Plan and coordinate the Past Presidents dinner. Create the dinner invitation, plan the menu, program and manage the budget.
Provide support and coordination for any conference calls that may be required.
College of Fellows
Coordinate annual induction process with Fellows leadership.
Oversee and manage Fellows mentoring events at our international conference.
Plan and coordinate all aspects of the College of Fellows Induction dinner in coordination with Fellows leadership. Create the dinner invitation, plan the menu, program and manage the budget.
Provide support and coordination for any conference calls or other matters as they arise.
As needed, maintain and coordinate daily activities of the CEO by organizing the CEO calendar. Schedules appointments, coordinate meetings and conference calls with CEO and volunteer Leadership.
As needed, compose and edit letters and reports; review correspondence for accuracy and completeness and create/develop visual presentations for the CEO and volunteer Leadership.
Provide copy for Issues and Trends highlighting pertinent Leadership Committee information for Society members.
Provide customer service to volunteers working with Leadership committees and offer timely deliverables and meet their various needs and requests.
Organize the International Conference meeting schedule for the CEO and the Board of Directors.
Enter and maintain committee/task force leadership information in iMIS.
Input information and maintain the Board of Directors, Nominating Committee, Past Presidents/Chairs and College of Fellows website pages.
Bachelor’s degree in Business Administration or Business Management.
5-7 years senior level administrative support.
Ability to prioritize work and multi-task with attention to detail.
Must be able to handle work that is confidential and sensitive in nature.
Must have strong verbal and written communication skills, as well as strong organizational and interpersonal skills.
Not-for-profit experience desired.
Computer literate in MS Office products Including Word, Excel, PowerPoint and Access. Knowledge of databases preferred.
Travel and working weekends
About Public Relations Society of America
The Public Relations Society of America (PRSA) is the nation’s largest community of public relations and communications professionals. We provide training, set standards of excellence and uphold principles of ethics for the global public relations profession. As a leading voice in the industry, we also advocate for greater understanding and adoption of public relations services.
PRSA’s 21,000 members represent nearly every practice area and professional and academic setting in the public relations field. In addition, more than 10,000 college students are members of the Public Relations Student Society of America (PRSSA).