Association & Conference Group is hiring a full-time Coordinator to join our growing team. This role wears many hats and is about details, deadlines and organization. The Coordinator will work on a team lead by an Account Executive managing events, assisting with communications and responding to inquiries for 2-3 clients. Meetings include monthly educational events attracting 50-200 attendees; monthly board and executive committee meetings; networking events, galas, golf outings, holiday parties, etc. The successful candidate must be able to work in a team environment, be proactive, resourceful, and able to juggle multiple tasks and priorities. We are looking for an energetic individual who has a passion for events and can thrive in an entrepreneurial environment.
Position Responsibilities - Event Planning:
Pre-Planning: review venue contracts as needed; communicate with ACG team and client volunteers to create event in online registration system; develop promotional plans and draft eblasts; ensure all communicates are accurate and adhere to deadlines.
Logistics: Communicate with venue regarding food & beverage, A/V needs, room set-up, etc.; assist with all registration related questions, produce and prepare name badges.
On-Site: work registration table, manage walk-ins, provide on-site customer service as needed; take photos; provide bullet points for event recap.
Reporting: provide weekly registration reports; ensure event costs remain within budget; develop post event report
Position Responsibilities - Administrative:
Respond to all member, board, volunteer and sponsor emails within 24 hours
Send meeting invitations via Outlook
Prepare meeting agendas, take and distribute meeting minutes
Assist in tracking sponsor invoices and collections
Produce a variety of membership, event and communications reports
Serve as main point of contact for all member inquiries for multiple associations
Membership: Maintain membership database and reporting and ensure accuracy and completeness of member information.
1-3 years of experience in the events or association industry
Proven ability to work on a team in a shared services environment
Ability to prioritize and juggle multiple projects and tasks
Exemplary written and verbal communication skills
Strong attention to detail and organizational proficiency
Ability to learn and adapt to new technology solutions
Strong knowledge of MS Office, Google Drive, Dropbox
Ability to work independently from remote locations
Interested candidates should submit resume, link to your LinkedIn profile and a cover letter that specifies salary requirements. Only candidates submitting all of this information will be considered.
PLEASE NOTE: Association & Conference Group (ACG) is a virtual company which means no more commuting! ACG employees provide the environment (home office) while ACG provides the technology needed to be successful. Candidates must be located in the Los Angeles, CA region.
Telecommuting is allowed.
About Association & Conference Group
Association & Conference Group specializes in providing full-service association management to member-based professional and trade organizations.